National Email Week, Here are 5 Tips for Writing Better Emails
We’ve come a long way since MIT introduced email in 1965. From the release of Microsoft Mail in 1988 to the global launch of Gmail 2007, our means of email communication have changed dramatically.
5 Tips for Writing Better Emails
- Don’t overlook the subject. As mailboxes get jammed with daily messages, the subject could be the only difference between your email being read or ignored. Make sure your subject is short, non-spammy, and applies to the subject of the email. Remember that using caps is equivalent to yelling in email so skip the caps to get positive attention.
- Write it like a letter. Though it have been a while since you’ve received a handwritten letter, there are still a things traditional letter writing can teach us. Formally addressing your email presents your communication professionally. Address the recipient at the start of your email. Then sign-off with your name at the end, title and contact information.
- Don’t write it like a text message. While texts are great for quick communications, keep your audience in mind when writing an email. Ask yourself who are you to and what you they expect? Keep your tone professional and ensure correct spelling and proper grammar. This shows your email’s recipient that you put time and care into the message you’re sending them.
- Keep it clear and concise. A rambling, confusing, and difficult to read email is as far from effective. Your email should not be open to interpretation. It should be a straightforward message, telling the reader what they need to know or stating what you want from them. Think of writing a paper and presenting a thesis. If the email concerns various topics or questions, split each one into its own paragraph so it’s even easier for the reader to understand your message. Conclude with your main point or request.
- Acknowledge receipt. If someone sends you an important email, respond back. Even if the sender doesn’t need to know anything from you, a simple acknowledgement that you received the email will ease their concerns as to whether or not you received it.
Do you have additional tips to share? Tweet us @BrowardCollege and share the knowledge.